Board Meetings & AGMs
Organising and documenting Board Meetings, AGMs, EGMs and committee meetings with full statutory compliance.
Everything a growing business needs.
- Board meeting notice drafting and circulation (minimum 7 days)
- Agenda and notes to the agenda for each item
- Drafting of board and committee resolutions
- Minutes of meetings in the prescribed format under Secretarial Standards-1
- Annual General Meeting (AGM) and EGM notice, agenda, minutes
- Postal ballot notice and scrutiniser report drafting
- Meeting compliance calendar — notice periods, quorum, voting thresholds
The statutory frame we work in.
Questions we hear often.
How many board meetings must a company hold each year?
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Every company must hold a minimum of 4 board meetings per year, with no gap of more than 120 days between consecutive meetings. A Small Company may hold just 2 meetings per year.
What is the quorum for a board meeting?
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One-third of the total strength of directors or 2 directors, whichever is higher. Interested directors are excluded from quorum for matters in which they have an interest.
Can board meetings be held via video conferencing?
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Yes. The Companies (Meetings of Board and its Powers) Amendment Rules permit VC/OAVM for most agenda items except certain restricted matters (like approval of audited accounts, approval of mergers, etc.) which require physical meetings.
A first consultation is on us.
Tell us a little about your business. We'll come back within one business day with a fixed-fee quote and a short engagement scope.